CITY OF LODI

ADMINISTRATIVE POLICY AND PROCEDURE MANUAL

SUBJECT: : LEAVE OF ABSENCE - Procedure

DATE ISSUED: : May 1, 1995

SECTION: : L

SECTION 1: PURPOSE

The purpose of these procedures is to provide guidance in the documentation of leaves of absence for complete work history records and fringe benefits accounting.

Specific terms and conditions for the granting of leaves of absence are subject to the discretion of the Department Head and the City Manager.

SECTION 2: APPLICATION

All leaves of absence shall be requested in writing by the employee and shall require written approval by the Department Head. In addition to Department Head approval, leaves of absence without pay shall be approved by the City Manager. All requests shall be routed through the Personnel Department and must include the following information:

(1) Employee identification information such as employee number, class title, etc.;

(2) Dates of commencement and expiration; and

(3) Reason for absence.

SECTION 3: LEAVE OF ABSENCE WITHOUT PAY AND THE PERSONNEL ACTION FORM (PAF)

A Personnel Action Form shall be submitted by the respective department to the Personnel Department for all leaves of absence without pay with a duration greater than one full pay period. The form should be submitted prior to the commencement of such leave and immediately upon or prior to the employee's return to work.

SECTION 4: PAYROLL RECORDS

All time card employees must have time cards submitted to payroll during leaves of absence indicating the type and amount of accumulated leave balance(s) to be charged. An employee on a leave of absence without pay should submit his/her time card indicating such status.