CITY OF LODI

                            ADMINISTRATIVE POLICY AND PROCEDURE MANUAL

 

 

 

 

 

SUBJECT:                                           :           HOLIDAY LEAVE - Policy

 

DATE ISSUED:                                   :           May 1, 1995

 

SECTION:                                           :           H

 

 

 

SECTION 1:                                        PURPOSE

 

                                                            The purpose of holiday leave is for City employees to receive paid time off from work in observance of person(s) and events(s) significant to United States history and culture.

 

 

SECTION 2:                                        ELIGIBILITY

 

                                                            All full-time regular and probationary employees are eligible for holiday leave upon employment.  Employees will receive a paid holiday if they are in a paid status on the day before the holiday.  Part-time, temporary, and seasonal employees do not receive paid holidays.

 

 

SECTION 3:                                        ACCUMULATION

 

                                                            On January 1, of each calendar year, employees are credited with a specified number of floating holidays and fixed holidays, or a corresponding number of holiday hours according to the appropriate memorandum of understanding.

 

                                                            Employees hired after the first pay period of the year are credited with fixed holidays plus a prorated share of floating holidays for the remainder of the calendar year.  Employees separating from employment shall be debited the fixed holidays and the prorated share of floating holidays for the remainder of the calendar year.

 

                                                            Holiday leave balances must be exhausted prior to the end of each calendar year, and may not be carried into the following calendar year.  Holiday hours may be taken in quarter hour increments.

 

 

SECTION 4:                                        FIXED HOLIDAYS

 

                                                            Fixed holidays consist of a specified number of holidays observed each calendar year by the City of Lodi and the appropriate memorandum of understanding.

 

 

SECTION 5:                                        HOLIDAY OBSERVANCE

 

                                                            Holidays that fall during a regularly scheduled work day will be observed on that day.

 

                                                            Holidays that fall on the first regularly scheduled day off shall be observed on the preceding work day.  Holidays which fall on any other regularly scheduled day off shall be observed on the next regularly scheduled work day.  The exception will be if the next regularly scheduled work day is also a holiday in which case the first holiday will be observed on the preceding work day.

 

 

SECTION 6:                                        HOLIDAYS DURING LEAVE OF ABSENCE, SICK                                                                       AND VACATION LEAVES

 

                                                            The following circumstances pertain to fixed holidays.

 

                                                            A.        Leave of Absence:  If a holiday falls while an employee is on a leave of absence without pay, the employee will not receive credit for the holiday.  If a holiday falls while an employee is on a leave of absence with pay, such that the employee is in a paid status on the day before and the day after the holiday, he/she will receive credit or payment for the holiday.

 

                                                            B.         Vacation Leave:  If a holiday falls during a scheduled vacation, the employee shall not be charged as using vacation leave for that day.

 

                                                            C.        Sick Leave:  When a holiday occurs on a day on which an employee is taking sick leave with pay, such employee shall not be charged as using sick leave for that day.  The employee's compensation for that day shall be a holiday.

 

 

 

SECTION 7:                                        COMPENSATION

 

                                                            Holiday Worked:  Hours worked on a fixed holiday as part of an employee's regular work schedule shall be compensated at the straight rate of pay plus the appropriate overtime rate of pay in accordance with the terms and conditions of the appropriate memorandum of understanding.

 

 

SECTION 8:                                        FLOATING HOLIDAYS

 

                                                            Floating holidays consist of a specified number of days the employee is permitted to be absent from work, the leave compensation of which is designated as Holiday Leave.  The scheduling of floating holiday leave is determined between the employee and his/her department head.