CITY OF LODI

                            ADMINISTRATIVE POLICY AND PROCEDURE MANUAL

 

 

 

 

 

SUBJECT:                                           :           EMPLOYEE SEPARATION - Procedure

 

DATE ISSUED:                                   :           May 1, 1995

 

SECTION:                                           :           E

 

 

 

SECTION 1:                                        PURPOSE

 

                                                            The purpose of this procedure is to delineate the process to be followed upon the termination or resignation of an employee from employment to ensure accurate position control and employee records.

 

 

SECTION 2:                                        RESIGNATION

 

                                                            The employee shall submit to his/her department a signed resignation notice stating the effective date and reason for leaving employment. 

 

                                                            All resigning employees shall submit their resignation notice at least 2 weeks prior to the effective date of separation in order to permit adequate replacement arrangements and to remain in good standing with the City of Lodi after leaving.

 

 

SECTION 3:                                        UNAUTHORIZED ABSENCE

 

                                                            An employee's failure to notify a supervisor of an absence or to arrive at his/her designated workplace for three (3) consecutive workdays as scheduled may be considered an unauthorized absence and/or an abandonment of position.  Such absence may be processed as an automatic resignation or be cause for disciplinary action up to and including termination.

 

SECTION 4:                                        PROCEDURES AFTER NOTIFICATION

 

                                                            The following procedures are applicable to cases of termination and resignation after initial notification of such action has been received by the affected department.

 

                                                            A.        The responsible department shall submit all pertinent documentation including resignation notice or termination documents, and required Personnel Action Form to the Personnel Department.

 

                                                            B.         The Employee will then be sent a notice from the Personnel Department informing him/her of an exit interview date and time conducted by the Personnel Department.

 

                                                            C.        The employee's supervisor will complete the Property Return Check List prior to the employee's exit interview.  The employee must bring this form to his/her exit interview.

 

                                                            D.        The Finance Department will determine leave balances.

 

                                                            E.         Final checks are normally issued on the next regularly scheduled payday following the effective date of the separation.  Any other arrangements must be made by the employee through the Finance Department.