CITY
OF
ADMINISTRATIVE
POLICY AND PROCEDURE MANUAL
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Subject : Catastrophic Leave - Policy
Date Issued :
SECTION : C
REFERENCE :
SECTION 1: PURPOSE
The Catastrophic Leave Program is designed to assist full time regular employees who have exhausted all paid leave due to a serious or catastrophic illness or non-industrial injury or because the employee is providing necessary full-time care to his/her spouse or dependent child who has a serious catastrophic illness or injury.
The Catastrophic Leave Program allows other City employees to voluntarily donate vacation, compensatory time off (CTO), administrative leave, or sick leave to an employee who meets the eligibility requirements so that the recipient will be able to remain on a paid status for a longer period of time, or until the employee qualifies and has met the waiting period for short or long term disability.
SECTION 2: Eligibility FOR PERSONAL CATASTROPHIC LEAVE
The employee must meet the following requirements to be eligible:
A. The employee must be in a full time, regular position.
B. The employee must have verifiable serious or catastrophic illness or non-industrial injury which is estimated to last for at least (30) calendar days. Serious or catastrophic illness or injury is one in which the employee is incapacitated and unable to work as certified by their physician.
C. The employee must have exhausted all leave balances.
D. The employee is not receiving short or long-term disability or similar benefit.
SECTION 3: Eligibility FOR FAMILY CATASTROPHIC LEAVE
A. The employee must be in a full time, regular position.
B. The employee must have exhausted all leave balances.
C. The employees spouse or child has a verifiable serious or catastrophic illness or injury which results in the employee being required to provide full-time care for that family member.
SECTION 4: MAXIMUM
LENGTH OF LEAVE
The maximum length of Catastrophic Leave that may be received and taken in any calendar year is 60 days for an employee providing care to a family member or until the employee begins short or long-term disability for Personal Catastrophic Leave.
SECTION 5: DONATIONS
The donating employee may donate hours from vacation, CTO, administrative leave, or sick leave balances. In order to donate sick leave, the donor must have a sick leave balance of least 160 hours after making any donation.
Donations can be made for any amount provided they are made for a minimum of four hours. Donations are irrevocable.
SECTION 6: RECEIPT
AND USE OF DONATIONS
Donations are used by the recipient in the order received from Donors.
In any calendar year, no further donations will be accepted after the recipient has received the maximum allowable under Section 4.
All donated hours must be used on a continuous and uninterrupted basis until the earliest of the following occurs:
A. All donated leave balances are exhausted; or
B. The employee returns to work; or
C. The employee begins receiving short or long-term disability benefits; or
D. The employees employment terminates.
SECTION 7: EFFECT
ON OTHER BENEFITS
Refer
to the Family Medical Leave Policy.