CITY OF LODI
ADMINISTRATIVE POLICY AND PROCEDURE MANUAL
SUBJECT: : ADMINISTRATIVE LEAVE - Policy
DATE ISSUED: : May 1, 1995
SECTION: : A
REFERENCE: : Fair Labor Standards Act of 1974 & 1991; Resolution No. 89-189.
SECTION 1: PURPOSE
The Administrative Leave program is available to all designated employees determined by the City to be exempt under the wage and hour provisions of the Fair Labor Standards Act.
SECTION 2: DEFINITION
An employee designated by the City of Lodi under the category of executive, administrative, or professional, as defined by the Fair Labor Standards Act Amendments of 1974 & 1991, and who is performing in a bonafide capacity thereof, shall be entitled to participate in the City's Administrative Leave and Compensation Program.
SECTION 3: ELIGIBILITY GROUPS
All employees designated as Department Heads (Group A), Mid-Management (Group B), and Administrative/Professional (Group C) employees, and whose class title is included within one of these groups, are eligible to receive Administrative Leave. The eligible groups and assigned classes are listed as follows:
Group A: Department Heads
Administrative Assistant To The City Manager
Assistant City Manager
Community Development Director
Community Center Director
Deputy City Attorney
Economic Development Coordinator
Electric Utility Director
Public Works Director
Parks & Recreation Director
Group B: Mid-Management
Assistant Electric Utility Director
Assistant Street Superintendent
Assistant Wastewater Treatment Superintendent
Assistant Water/Wastewater Superintendent
Building & Equipment Maintenance Superintendent
Chief Building Inspector
Data Processing Manger
Electric Systems Supervisor
Electric Utility Rate Analyst
Electric Utility Superintendent
Fire Administrative Officer
Fire Battalion Chief
Information Systems Coordinator
Manager Adult Services
Manager Rates and Resources
Personnel Analyst I/II
Senior Civil Engineer
Senior Electric Utility Rate Analyst
Senior Recreation Supervisor
Senior Services Coordinator
Services Division Supervisor
Utility Operations Supervisor
Group C: Administrative/Professional
Junior/Assistant/Associate Planner Librarian I/II
Junior/Assistant Engineer/Associate Civil Engineer
SECTION 4: ADMINISTRATIVE LEAVE, EXEMPT STATUS, AND DISCIPLINARY ACTIONS
Exempt employees shall not be subject to a deduction in pay of leave balances of less than one week (40 hours) when under disciplinary action except for infractions of significant safety rules.
SECTION 5: HOURS CREDITS AND PAYMENTS
On the first day of each fiscal year (July 1), employees in Groups A and B are credited with 80 hours of Administrative Leave, and employees in Group C are credited with 40 hours. Fire employees in Group B on a shift schedule are credited with 120 hours of Administrative Leave.
New employees or employees becoming eligible due to a promotion receive administrative leave on a prorated basis, with 8 hours granted for each full calendar month remaining in the fiscal year with a maximum of 80 hours. Fire shift mid-management shall be prorated with 10 hours granted for each full month remaining in the fiscal year with a maximum of 120 hours.
All administrative leave is available for utilization upon hire, and may be taken in quarter hour increments, and must be utilized by July 1. There shall be no carry-over of unused leave into the following fiscal year.
Cash payments for unused Administrative Leave at the end of each fiscal year is subject to administrative directive and the management/mid-management Statement of Benefits.
Upon separation of employment, unused Administrative Leave may be received as a cash payment.