CITY OF LODI

ADMINISTRATIVE POLICY AND PROCEDURE MANUAL

SUBJECT: : ADMINISTRATIVE LEAVE - Policy

DATE ISSUED: : May 1, 1995

SECTION: : A

REFERENCE: : Fair Labor Standards Act of 1974 & 1991; Resolution No. 89-189.

SECTION 1: PURPOSE

The Administrative Leave program is available to all designated employees determined by the City to be exempt under the wage and hour provisions of the Fair Labor Standards Act.

SECTION 2: DEFINITION

An employee designated by the City of Lodi under the category of executive, administrative, or professional, as defined by the Fair Labor Standards Act Amendments of 1974 & 1991, and who is performing in a bonafide capacity thereof, shall be entitled to participate in the City's Administrative Leave and Compensation Program.

SECTION 3: ELIGIBILITY GROUPS

All employees designated as Department Heads (Group A), Mid-Management (Group B), and Administrative/Professional (Group C) employees, and whose class title is included within one of these groups, are eligible to receive Administrative Leave. The eligible groups and assigned classes are listed as follows:

Group A: Department Heads

Administrative Assistant To The City Manager Assistant City Manager City Attorney City Clerk City Manager Community Development Director Community Center Director Deputy City Attorney

Economic Development Coordinator Electric Utility Director Finance Director Fire Chief Librarian Police Chief Public Works Director Parks & Recreation Director Personnel Director

Group B: Mid-Management

Accountant I/II Accounting Manager Administrative Assistant Assistant Electric Utility Director Assistant Street Superintendent Assistant Wastewater Treatment Superintendent Assistant Water/Wastewater Superintendent Building & Equipment Maintenance Superintendent Chief Building Inspector Children's Librarian City Engineer Data Processing Manger Electric Systems Supervisor Electric Utility Rate Analyst Electric Utility Superintendent Electrical Engineer Fire Administrative Officer Fire Battalion Chief Information Systems Coordinator

Manager Adult Services Manager Rates and Resources Park Superintendent Personnel Analyst I/II Police Captain Police Lieutenant Police Sergeant Purchasing Officer Recreation Supervisor Revenue Manager Senior Civil Engineer Senior Electric Utility Rate Analyst Senior Planner Senior Programmer/Analyst Senior Recreation Supervisor Senior Services Coordinator Services Division Supervisor Street Superintendent Utility Operations Supervisor Water/Wastewater Superintendent

Group C: Administrative/Professional

Junior/Assistant/Associate Planner Librarian I/II

Junior/Assistant Engineer/Associate Civil Engineer

SECTION 4: ADMINISTRATIVE LEAVE, EXEMPT STATUS, AND DISCIPLINARY ACTIONS

Exempt employees shall not be subject to a deduction in pay of leave balances of less than one week (40 hours) when under disciplinary action except for infractions of significant safety rules.

SECTION 5: HOURS CREDITS AND PAYMENTS

On the first day of each fiscal year (July 1), employees in Groups A and B are credited with 80 hours of Administrative Leave, and employees in Group C are credited with 40 hours. Fire employees in Group B on a shift schedule are credited with 120 hours of Administrative Leave.

New employees or employees becoming eligible due to a promotion receive administrative leave on a prorated basis, with 8 hours granted for each full calendar month remaining in the fiscal year with a maximum of 80 hours. Fire shift mid-management shall be prorated with 10 hours granted for each full month remaining in the fiscal year with a maximum of 120 hours.

All administrative leave is available for utilization upon hire, and may be taken in quarter hour increments, and must be utilized by July 1. There shall be no carry-over of unused leave into the following fiscal year.

Cash payments for unused Administrative Leave at the end of each fiscal year is subject to administrative directive and the management/mid-management Statement of Benefits.

Upon separation of employment, unused Administrative Leave may be received as a cash payment.